12+ Top Business Web Video Conferencing Software Free + Paid (New Video Review)

by Laura Spencer21 Mar 2020

Length:LongLanguages:

As more and more people are working from home, we thought it might be helpful to talk about video and web meetings (many of which offer free or low-cost versions). Having good video conferencing software is an important need.

Online video conferences and web meetings can help!

If your team has remote workers, video conferencing software can be a great way for team members to stay connected. (Image source: Envato Elements)

With workers located in different places, how can you make sure that everyone is communicating? 

Holding a web meeting solves the communication problem. With online meeting software, you can schedule regular meetings for your team to get together through the internet to share information and ask questions. With the right web conferencing software, you can even hold training sessions.

Getting

live video conferencing software can be a major decision for your business, but it’s an important one since it can help your team stay connected.

In this post, you’ll learn what you need to know to choose the web conferencing

software for your needs. 

First, we’ll explore slideshow templates so your web conference looks professional. Then, I’ll explain what web video conferencing

software is. We’ll look at some web and video meeting software features that

business owners often look for. Finally, we’ll share the best video

conferencing software tools. (We’ve added a short video review to save you time.)

Need help with the physical setup: camera, lighting, and so on? Check out our practical guide to creating an effective video conferencing equipment setup.

Use a Slideshow Template for Your Online Video Conference

Before we dive into our list of web video conferencing software, let’s look at a way to make it as professional as possible.

Use a slideshow template to make sure that your video conference feels well-organized and professional. You can find top-notch presentation templates created by professional designers on Envato Elements. It lets you download an unlimited number of PowerPoint templates (and other tools like photos, graphics, logos, and more) as you need for one low price. 

Here’s a peek at some of our best-selling slideshow templates on Envato Elements:

Use a professionally-designed presentation template, such as those available through Envato Elements or GraphicRiver, to make sure your web presentation looks good.

If you want to purchase presentation templates one-at-time for your web meeting. GraphicRiver lets you pay-as-you go. You’ll get professional quality slide designs.

The following tutorial addresses how to create webinar slide decks, but many of the techniques would also work for a web video meeting:

Top 10 Video Conferencing Tools (Quick Video)

Are you looking for a video or online meeting software?

If you’re already familiar with video conferencing tools and how to use them, here’s our quick video overview of ten of the best web video conferencing tools for small businesses to help you make your choice:

Bu what if you’re new to the world of online meetings? Or maybe you’d like more meeting software options. 

Keep reading. We’ll cover some video meeting basics and then go over these tools again and introduce some other options as well.

What

Is Web Video Conferencing Software?

Web

video conferencing software allows you to hold a variety of types of online

meetings regardless of where meeting participants are located. The online meeting software makes use of the Internet, so anyone with a connection can take part. A live web conference may include a video

element where participants can see each other using their webcams. Or, the

meeting may be audio only. Sometimes the online meeting is also available by

phone, which makes it even easier for all team members to attend.

Web video conferencing software can be used to conduct various types of meetings

including:

  • traditional

    staff meetings

  • web

    seminars

  • webcasts
  • collaboration
  • training

To

conduct a successful web meeting, your business will need good web conferencing

software.

Core

Web Conferencing Software Features

As

you select your video conferencing software, you’ll want to pay close attention

to what the software can do. To get the most from your web meeting tool, make

sure to select a package that’s got features that you need. Some common features

that businesses often need include:

  • Meeting Initiation. This

    is the capability to start a meeting as opposed to just being a meeting

    participant. This is very important if you’ll be hosting the online video conferences

    yourself.

  • Screen Share. If

    you want meeting participants to be able to look at what’s displaying on your

    computer during the web conference, you’ll need this feature.

  • Recording. The

    ability to be able to record your live web conference can be useful for members

    who can’t make your meeting. It can also serve as a record of what took place.

  • Audio. If

    some of your team members don’t have a webcam, you’ll want them to at least be able to take part through audio.

  • Slideshow. A

    slideshow can be a great way to organize the information you present during

    your web meeting. Consider using a slideshow template for a more professional

    presentations (see section below).

  • Private Chat. Private

    chat is the ability for several team members to communicate privately during

    the main meeting. This can be useful for answering questions. 

  • Video Conferencing. This

    feature allows video meeting participants to enable their webcams so that they can

    see each other during the meeting.

  • Technical Support. If

    this is your first time hosting a live video conference via the web, make sure

    the package that you select has good technical support available to help you

    overcome any hurdles.

  • Cost. Last,

    but not least, you’ll want to choose video web conferencing software that fits

    in your budget. The list below includes web meeting tools for a variety of

    budget needs including free software.

While

you may not need all of these capabilities in your conferencing software,

chances are that your business will need at least some of them. Be sure to pick

a tool that offers what you need (and don’t forget to consider your future

needs).

Now that we’ve explored what web video conferencing software is and discussed features that businesses often need, it’s time to look at some of the best video conferencing software tools available for businesses or individuals.

Best

Web Video Conferencing Software Tools (With Quick Video Review)

Are you looking for a video meeting tool? Check out some of the best web video conferencing tools for businesses.

Note: As of March 2020, many web meeting tools have special offers available. Check with the tool of your choice to find out whether they’ve got a current deal available.

Here’s another look at the meeting software tools we covered in the video above. Plus, we cover three additional meeting software tools you may find useful:

1. Skype

for Business/Microsoft Teams 

You may think of Skype as a convenient way to make long-distance calls using your computer, but the Skype for Business product or Microsoft Teams product allows you to use Skype to run online video conference meetings. 

Skype for Business is being replaced by Microsoft Teams, which contains many of the same features. There’s even a free version of the meeting software to get you started. If you still have Skype for Business, it should still be good until July 31, 2021.

Use the tool to share

your desktop and collaborate online in real-time. You can also record your

meetings.

To

learn more about Skype, study the following tutorial:

2. Meet by

Google Hangouts

Hangouts

Meet is a more business-friendly tool than classic Google Hangouts. To use this

meeting software, however, you’ll need a G Suite Account. Meet

by Google Hangouts allows you to hold live video conferences. The number of

people you can host for your online video conference varies. If you’ve got G Suite

Enterprise, you can host up to 100 people. But with G Suite Basic you can host up to 25 people With GSuite Business,

you can host 50.

To

learn more about Google Hangouts, study the following tutorials:

3. Cisco WebEx

With

this live video conferencing software, you’ll enjoy many features including screen sharing, cloud

recording, personal video meeting rooms, and more. The number of people you can

include in your web meeting depending on the level of package your purchase.

With the free starter level, you can include 100 participants. At the Business level you can have up to 200 meeting participants. And there are several levels of this web conferencing software in between.

4. GoToMeeting 

This

web conferencing software is designed specifically for online meetings. It

includes a toll-free option to make your meetings more accessible. Set up a personal meeting room with your own URL. Share your desktop in real-time, so your attendees can see exactly what you’re talking about. Record your

meeting and store it in the cloud. You can also download a free trial video conferencing software that hosts up to 250 participants.

5. Zoom

This

popular online meeting software is a great choice for businesses since

the most basic level is free. At the most basic level, you can host up to 100

meeting participants for up to 40 minutes. You can also use screen sharing to

collaborate. And there are breakout rooms for private discussions. To get more

features, such as unlimited meeting duration or more participants (up to 1,000 participants with Enterprise Plus), choose one

of their premium plans.

5. Join.me 

This

relatively new online meeting software also has a lot to offer even for very small businesses. There’s a free version for individual users (with limited features such as only five participants per meeting and no webcam streams). There

are premium plans that offer additional features. The Pro and Business

level plans, for example, let’s you host up to 250 in your meeting and include recording.

6. RingCentral

Office 

There are also three premium levels. It includes unlimited video and audio meetings as well as screen sharing. At the most basic

level, you’re limited to four people per meeting. At the most advanced level,

include up to 200 people in your meeting. Also nice is that fact that you can

get a free trial of any level of service—even the most basic.

7. ClickMeeting 

ClickMeeting

is a feature-rich web meeting tool that not only lets you hold online

meetings, but also lets you run webinars. Your meetings can accommodate up to

25 participants, but if you host a webinar you can include more people (based

on your plan level). This tool also lets you share screens for collaboration. Plus,

record your meetings for those who couldn’t attend.

8. Adobe Connect 

While

you may think of Adobe as having great design tools, they also offer online

meeting capability through Adobe Connect. You’ll meet in an online meeting room

with a custom URL that’s always available. You can record your meetings and

even republish them. Plus, there are add-ons that allow you to do more. A free trial is available.

9. Zoho Meeting 

Use your Webcam to talk to your meeting participants through a video feed. You can share all or part of your screen to help illustrate your points. Plus, you can record screen shares and the audio part of your meetings. This web conferencing software is compatible with your calendars. Set up automated email reminders to maximize meeting attendance. 

10. Amazon Chime

Here’s

another well-known company with online meeting software you may not be aware

of. Set up secure web meetings with pay-as-you-go pricing. You can even use

Amazon’s Alexa to start your meeting. It’s also easy to share screen content using

Amazon Chime. Make a recording of your online meeting and store in in the cloud

for later reference. Add meetings to the MS Outlook calendar.

11. AnyMeeting 

This

online meeting software offers two plans. With the free plan you can hold a meeting of up to four web participants. The Lite plan allows you to hold a

meeting of up to 10 web participants, the pro plan allows you to host up to 30. All three plans let you host up to 200 web and phone participants. All levels

include screen sharing, chat, and the ability to send email meeting invitations

and reminders. With the larger plan you can also have a toll-free number for

your meeting as well as the ability to create a meeting recording.

12. UberConference 

If

you mostly host small web meetings and you’re looking for free web conferencing

software, this option may be for you. The free version of UberConference allows

you to have up to ten meeting participants. The free level even includes screen sharing and

the ability to record a call. There’s even HD video. It’s worth noting that the call is limited to 45 minutes with the free version. A Business version is available with additional features.

13. BlueJeans 

Here’s another price-conscious online meeting software tool

for a business owner. This one has a plan for single individuals that

allows you to meet with anywhere from 50 to 150 attendees depending on which version of the tool you select. Use Outlook or Google calendar to schedule the

meetings. You’ll find this tool integrates with a lot of other business productivity software including Slack, Skype, Trello, Facebook Live, and more.

Learn More About Web Meetings and Working Remotely

As you begin to hold more and more web meetings, you’ll want to learn how work with team members through video conferencing tools. The following tutorials are specific to webinars, but many of the same principles apply:

Find PowerPoint Slides for Your Next Web Meeting

If you’re looking for slide templates to use with your video or web meeting software, consider these options:

Start

Holding Live Web Meetings for Your Business

We’ve

just explored the best video conferencing software tools for businesses. You’ve also learned about some of the most popular web conferencing

software features. If you’re looking video conferencing software, there’s no

reason to hesitate—even

if you’re a business. Go ahead and use this information to choose the

right video meeting software for your needs.

And as you plan your video or web meeting, don’t forget to check out the professional slideshow templates available from Envato Elements and GraphicRiver.

What are your favorite online meeting tools? Leave us a note in the comments below.

 Editorial Note: The tutorial was originally published in July of 2018. It’s been comprehensively revised to include new information—with special assistance from Laura Spencer.

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